ACVIM Forum Program Committee

2011 ACVIM FORUM PROGRAM DEADLINES

July 1, 2010
Affiliated, Allied, and Special Interest (AASIG) groups submit their topics to Forum Program Chair and appropriate subcommittee program chair

July 1, 2010
Speaker/Topic and Interactive session submissions close

July 15, 2010
Programs from Allied, Affiliated, and Interest groups (AASIGs) submitted toForum Assistant Chair, including speaker contact information. If a complete program is not submitted by this date, it will be excused from the Scientific program for this year, and the hours will be filled by the Specialty subcommittee to which the program was to be submitted.

July 15, 2010
ACVIM Subcommittees receive compiled submissions via the www.ACVIMForum.org website

September 1, 2010
Programs due from six ACVIM subcommittees (send to Marlene Hauck) and technician subcommittee (send to Suzi White).
+ PLEASE INCLUDE SPEAKER CONTACT INFORMATION - This will be available on the www.ACVIMForum.org website for speakers chosen from the topic submission process
+ Submit PRE-FORUM and FORUM programs including SOTA speakers / Comprehensive Reviews / Clinical Workshops / Post-Graduate Courses
+ Be sure to include a resident function during the specialty business meetings in the Pre-Forum program
+ Programs should also include the contributions of the AASIGs
+ Programs will undergo review and be returned to Specialty subcommittee Chairs for revision within two weeks of initial submission

October 10, 2010
Final programs to the ACVIM Board of Regents for review

October 15, 2010
Call for volunteers (including moderators)

October 15, 2010
Call for Research Report and Research Abstract submissions from the ACVIM office. Submission forms will be designed so Research Report submissions can "roll-over" directly into the Research Abstract process if not selected as a Research Report. (repeated calls on November 1st and November 15th)

November 1, 2010
Second call for Research Report and Research Abstract submissions from the ACVIM office 

November Board of Regents Meeting, 2010
Pre-Forum and Forum program approved by the ACVIM Board of Regents
Specialty Presidents include, in their Board Report, the names of the Chair and Assistant Chair of the Specialty Planning Committee for the Forum occurring 18 months later.  For example, New Chairs and Assistant Chairs for the 2012 ACVIM Forum subcommittee should be in the Specialty Report of the 2010 November meeting.

November 15, 2009
Final call for Research Report and Research Abstract submissions from the ACVIM office 

November 20, 2010
2011 ACVIM Forum speakers and non-speakers notified of selection via www.ACVIMForum.org website 
 
December 1, 2010
Research Report AND Research Abstract submission due to ACVIM office (via online submission form)
 
December 1, 2010
List of moderators submitted to the ACVIM office (Ruth Schoonover Ruth@ACVIM.org )
Select moderators from the volunteer list and confirm availability
Inform moderators that they will be asked to review the Proceedings for their sessions in February

December 10, 2010
Research Report submissions provided to subcommittee chairs
 
December 20, 2010
Research Report programs submitted to ACVIM office (Ruth Schoonover) and copied to the Forum Chair (Marlene Hauck)
 
January 5, 2011
Authors of Research Reports notified of acceptance status  
  
February 1, 2011
Proceedings submissions due to ACVIM office using online submission. These include proceedings for Comprehensive Reviews / Clinical Workshops / Post-Graduate courses.  Proceedings are then assigned to moderators for the session for general editorial review.
 
February 15, 2011
Call for Late Breaking Research Reports from the ACVIM office. Subcommittee chairs should follow this up with one or two additional calls using their Specialty listserves.

February 22, 2011
Proceedings sent to reviewers.

March 15, 2011
Reviewed Proceedings returned to ACVIM office.  Last day for submission of any documents to be included in the Proceedings CD.
 
March 15, 2011
Submission deadline for Late Breaking Reports with Abstracts, Identification of Emerging Issues Presentation (if indicated). EI is typically in equine, but has been used in other subcommittees as indicated. 
Identify new subcommittee members for the 2012 ACVIM Forum development. Please remember that the Specialty Presidents have the final say on appointing subcommittee chairs and members.

March 20, 2011
Late Breaking Report and Emerging Issues programs due to ACVIM office and copy the Forum chair

April 1, 2011
Last day for submission of ANY information to be included in the printed, final ACVIM Forum program

HELPFUL LINKS

• Forum Program Time Allowances
• Overall ACVIM Forum Design
• Speaker Payment Policy   - Unless specified otherwise, all speaker compensation is divided by the number of speakers in any session.
• Speaker Contact Form - 2011
• ACVIM Definitions of Session Presentation Type/Level
• Steps to Preparing a Program
• Program Submission Spreadsheets 
• Proposed Topics - 2011
• Sample Program Submission Spreadsheet 
• Conflict of Interest Information
• 2011 Moderator Volunteers
• 2010 - 2011 ACVIM Forum Subcommittee Members
• Handouts from 2010 ACVIM Forum Program Committee Meetings - ACVIM Specialties - AASIG/Technician Programs