Information for ACVIM Forum Program Committee Members

ACVIM FORUM PROGRAM DEADLINES

July 1, 2009
Affiliated, Allied, and Special Interest (AASIG) groups submit their topics to appropriate subcommittee program chair

July 1, 2009
Speaker/Topic and Interactive session submissions closed

July 15, 2009
Programs from Allied, Affiliated, and Interest groups (AASIGs) submitted to Forum Assistant Chair, including speaker contact information. If a complete program is not submitted by this date, it will be excused from the Scientific program for this year and the hours will be filled by the Specialty subcommittee to which the program was to be submitted.

July 15, 2009
ACVIM Subcommittees receive compiled submissions via the www.ACVIMForum.org website

September 1, 2009
Programs due from six ACVIM subcommittees (send to Marlene Hauck) and technician subcommittee (send to Virginia Buechner-Maxwell).
+ PLEASE INCLUDE SPEAKER CONTACT INFORMATION - This will be available on the www.ACVIMForum.org website for speakers chosen from the topic submission process
+ Submit PRE-FORUM and FORUM programs including SOTA speakers / Comprehensive Reviews / Clinical Workshops / Post-Graduate Courses
+ Programs should also include the contributions of the AASIGs
+ Programs will undergo review and be returned to Specialty subcommittee Chairs for revision within two weeks of initial submission

October 10, 2009
Final programs to the ACVIM Board of Regents for review

October 15, 2009
Call for Research Report and Research Abstract submissions from the ACVIM office. Submission forms will be designed so Research Report submissions can "roll-over" directly into the Research Abstract process if not selected as a Research Report.

November 1, 2009
Second call for Research Report and Research Abstract submissions from the ACVIM office 

November 6 - 8, 2009
Pre-Forum and Forum program approved by the ACVIM Board of Regents
Specialty Presidents include, in their Board Report, the names of the Chair and Assistant Chair of the Specialty Planning Committee for the Forum occurring 18 months later.  For example, New Chairs and Assistant Chairs for the 2011 ACVIM Forum subcommittee should be in the Specialty Report of the 2009 November meeting.

November 15, 2009
Final call for Research Report and Research Abstract submissions from the ACVIM office 

November 20, 2009
2010 ACVIM Forum speakers notified of selection via www.ACVIMForum.org website 
 
December 1, 2009
Research Report and Research Abstract submission due to ACVIM office (via online submission form)
 
December 1, 2009
List of moderators submitted to the ACVIM office (Ruth Schoonover Ruth@ACVIM.org )
Select moderators from the volunteer list and confirm availability
Inform moderators that they will be asked to review the Proceedings for their sessions in January

December 10, 2009
Research Report submissions provided to subcommittee chairs
 
December 22, 2009
Research Report programs submitted to ACVIM office (Ruth Schoonover) and copied to the Forum Chair (Marlene Hauck)
 
January 5, 2010
Authors of Research Reports notified of acceptance status  
 
January 15, 2010
Proceedings submissions due to ACVIM office using online submission. These include proceedings for Comprehensive Reviews / Clinical Workshops / Post-Graduate courses.  Proceedings are then assigned to moderators for the session for general editorial review.

February 15, 2010
Reviewed Proceedings returned to ACVIM office
Last day for submission of any documents to be included in the Proceedings CD

February 15, 2010
Call for Late Breaking Research Reports from the ACVIM office. Subcommittee chairs should follow this up with one or two additional calls using their Specialty listserves.

March 15, 2010
Late Breaking Report and Emerging Issues submissions due to ACVIM office.  Distributed to subcommittees on March 16. 
Identify new subcommittee members for the 2011 ACVIM Forum development. Pelase remember that the Specialty Presidents have the final say on appointing subcommittee chairs and members.

March 20, 2010
Late Breaking Report and Emerging Issues programs due to ACVIM office and copy the Forum chair

April 1, 2010
Last day for submission of ANY information to be included in the printed, final ACVIM Forum program

HELPFUL LINKS

• ACVIM Forum Program Time Allowances
• Speaker Payment Policy   - Unless specified otherwise, all speaker compensation is divided by the number of speakers in any session.
• Speaker Contact Form - 2010
• ACVIM Definitions of Session Presentation Type/Level
• Steps to Preparing a Program
• Program Submission Spreadsheets 
• Proposed Topics - 2010
• Sample Program Submission Spreadsheet 
• 2010 Moderator Volunteers
• 2009 - 2010 ACVIM Forum Subcommittee Members